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AP Specialist, Procurement Card Admin

Date: Apr 29, 2021

Location: Aurora, IL, US, 60504

Company: Glanbia

Glanbia Business Services (GBS)

Accounts Payable Specialist - Procurement Card (P Card) and T&E Administrator


An opportunity has arisen for an Accounts Payable Specialist – P Card and T&E Administrator with Glanbia Business Services.  This is a permanent role and will report to the Accounts Payable Manager.


While likely to be initially working remotely due to current restrictions, the base location of the role will be Aurora, Illinois ,upon return to the workplace with a blended working arrangement available through our smart working model which allows you a greater choice in how you work and live, giving you a better work-life balance.


The (P Card) and T&E Administrator contributes to the success of Shared Services and the Accounts Payable function by enhancing and supporting the services that we provide in our ongoing partnerships and alliances with the business units, finance partners, and corporate functions.  The administrator strengthens efficiency of internal operations to deliver optimum service, monitor expenses, and support Glanbia business operations.


The primary responsibility of the P Card Administrator is to lead the P Card and T&E programs by promoting and monitoring the processes.  This role will manage these processes end-to-end, identifying opportunities for improvement, setting program performance goals, maintaining program metrics, facilitating program training, and coaching to the Shared Services policies.  Additional duties include support of overall AP department and activities as required. 



Key deliverables of the role

  • Manage requests for P Cards and administer cards to cardholders, gaining appropriate approval for and applying appropriate thresholds for monthly spend. 
  • Follow up with P Card holders who have not submitted the supporting documentation through the Concur Expense system within the expected timeframe.
  • Serve as the liaison between the internal stakeholders and the banking institution to resolve any disputes, maintaining strong, positive working relationships with both stakeholders.
  • Monitor P Card limits and escalate unauthorized charges or suspicious activity to the relevant managers.
  • Manage change request limitations or restrictions on cards.
  • Understand and follow the service level agreements, escalating issues to the relevant parties as necessary.
  • Audit reports for compliance with the P Card program (e.g. providing supporting receipts, use of card for appropriate spend categories).
  • Prepare and review month end and quarterly reports inclusive of P Card transactional activity analysis.
  • Make recommendations to develop or enhance controls and business process to support compliance with policy, risk reduction and fraud detection. 
  • Perform additional duties as needed such as reviewing expense reports and providing support to daily Accounts Payable activities as needed.



What background and experience are we looking for?



  • Bachelor’s degree or equivalent combination of education and experience.



Skills & Experience

  • 2 years Advanced Microsoft Office and Excel experience, SAP experience preferred
  • Exemplary interpersonal/customer service skills
  • 2 years Concur Expense Management and/or Procurement Card experience.




Customer Focus - Has a service mind-set – goes the extra mile to show support and service for colleagues, internal and external customers. Looks for opportunities not only to resolve issues but helping to avoid them recurring again. Handles complex issues and potential complaints diligently and professionally.


Personal development - Shows insight and interest in self-development, pro-actively seeking learning opportunities and feedback from others in order to develop and improve.  Willingly shares knowledge, skills and guidance with others.


Collaboration - Understands the value and importance of collaboration, building internal network of relationships with peers, supervisors, and mentors. Develops rapport with others by demonstrating an understanding of their concerns, needs and issues. A team player, who has the ability to make it fun while getting the job done.


Results oriented - Works at a fast pace and in an efficient manner to deliver what is expected on time to a high standard. Actively seeks solutions to problems to ensure delivery of goals. Ability to work on own initiative and multitask.


Business insight - Broadly understands Glanbia's strategic direction, priorities and the drivers behind them ('the why'). Understands how own role contributes to the success of the team and the achievement of Glanbia's priorities.



Are you someone who likes to make it happen, make it better and make it fun?  If so, our company offers you an excellent opportunity to do really interesting work and develop a career in a dynamic and innovative environment that is all about making you and our business successful.


So, who are we and what do we do?  Glanbia is a global performance nutrition and ingredients group with operations in 34 countries world-wide. We have leading market positions in sports nutrition, cheese, dairy ingredients, specialty non-dairy ingredients and vitamin and mineral premixes. Our products are sold or distributed in over 130 countries. While Europe and the USA represent our biggest markets, we are continuing to expand into the Middle East, Africa, Asia Pacific and Latin America. We employ over 6,000 people globally and our shares are listed on the Irish and London. Stock Exchanges (symbol: GLB)


At Glanbia, we celebrate diversity, because we know that our individual strengths make us stronger together. We welcome and encourage interest from a wide variety of candidates, and we will give your application consideration, without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected verteran status, or disability status.

At Glanbia our culture will celebrate individuality, knowing that together we are more.








Nearest Major Market: Aurora
Nearest Secondary Market: Chicago