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Admin Specialist

Date: Mar 12, 2018

Location: Aurora, IL, US, 60504

Company: Glanbia

General Summary: Responsible for accurately verifying and documenting department information 


Essential Functions:

  • Document that policies and procedures of that department are being followed in a consistent manner
  • Know and understand all job functions of the department
  • Update department worksheets as needed
  • Report Safety, Quality, or Maintenance issues to the appropriate personnel in a timely manner
  • Effectively communicate with other departments
  • Other duties assigned by reporting Supervisor/Manager
  • Training:
    • Train employees,  as required
  • Wear Personal Protective Equipment (PPE):  N95 Respirator, lab coat, safety shoes, safety glasses, bump cap, hearing protection, hair net, beard net, and nitrile gloves
  • Perform other duties as assigned


    Knowledge, Skills and Abilities:   Basic information of the position

  • Experience working in a Manufacturing/Food industry/Warehouse
  • Excellent Organizational Skills – file keeping, prepared for meetings, etc.
  • Computer experience
    • Knowledge of Microsoft Office (Word, Excel, Outlook)
    • Able to document detailed reports about the department
    • Able to communicate details through email including attachments
    • Able to navigate through the EHS Training System (Alchemy), EHS Incident  Reporting System, and SAP System when required
  • Have excellent communication skills (reading, writing, speaking in English)
    • Ability to communicate with all levels of management
    • Ability to clearly communicate with all types of employees


Decision Making/ Problem Solving: Give at least 3 examples of the types of decisions this job will typically make without higher level approval.

  • Send out electronic updates and spreadsheets



  • High School Diploma or equivalent
  • Previous  Clerical work experience preferred or written Supervisor recommendation


PHYSICAL DEMANDS: (The work is classified as Light - Medium Physical Demand Level (PDL) by the US Dept. of Labor’s Dictionary of Occupational Titles.)

Frequencies: Occasional (1-33%); Frequent (34-66%); Continuous (67-100%)


Lifting Demands: 

  • Lift up to 30 lbs. on an occasional basis 6 inches off Ground to Waist.
  • Lift up to 40 lbs. on an occasional basis up to 10 feet.

    Postural Demands:

  • Standing - Continuous
  • Walking - Continuous
  • Bending/stooping – Frequent
  • Stair climbing – Occasional


    Work Environment:

  • Work with known allergens – Frequent
    • Most common allergens found in the plant/warehouse environment include, but are not limited to, milk, soy, wheat, egg, peanut and tree nut
  • Work with powders – Frequent

Nearest Major Market: Aurora
Nearest Secondary Market: Chicago