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Category Specialist

Date: Nov 23, 2021

Location: West Haven, CT, US, 06516

Company: Glanbia

Procurement Category Specialist

Reports To:                        Procurement Category Manager

Department:                      Procurement-Direct

Location:                            West Haven, CT

Pay Status:                         (Salaried/Exempt)



Job Summary

As a key member of the category management team, this position will support and deliver the many aspects of global strategy and sourcing process, ensuring we maintain best value and will collaborate cross-functionally to set category strategy.  The role will be responsible for Sourcing lowest total cost of ownership (TCO) while supporting Category Managers, Product Supply, PSM, Commercial/Sales Team, Quality, and Product Development.


Essential Functions and Responsibilities


  • Support  and optimize a robust global strategy for assigned categories
    • Support Category Manager in the development, delivery and communication of the category strategy
    • Support the global cross-functional strategic sourcing teams (SSTs) to effectively execute the category strategy
    • Ensure that the business requirements and needs of each  plant are well understood and executed within the category plan; work with the Procurement operations and Supply Chain teams to execute purchase orders according to category strategy.
    • Assist in projects  lead by the PSM and the R&D team and to support overall category continuous improvements efforts.
    • Support finance and Category Manager on monthly reports as necessary.
    • Support category manager on budget revision and updates if necessary.
    • Support and collaborate with S&OP (Supply & Operations) team on key ingredients communications/updates
    • Provide timely communication to plant operations, supply Chain, PSM or Sales/Commercial team on market and price changes. (Quarterly market reports)
  • Utilize procurement best practices in all areas to deliver strategic value with assurance of supply, alternate sourcing and risk mitigation/reduction by, but not limited to:
    •      Proactively finding alternative sources for key materials
    •      Continuous and diligent updating of price, lead time, terms, etc. in SAP thru PIR’s and/or contracts
    •      Conducting effective price negotiations for spot buys and initial negotiation for longer term contracts
    •      Effective resolution of daily issues for assigned category/s
    •      Effectively responding to and delivering on the day to day sourcing activities and eTenders  (including required documentation and R&D / QA approvals) and upload updates to the appropriate sourcing database
    • Support the collection of documents for contracts and routing them for signature in DocuSign (COI, T&C, MNDA, Agmt)
    •      Timely follow up and follow through on all sourcing requests from the operations and commercial teams, R&D and innovation teams
    •      Ongoing and effective supplier relationship management to deliver  mutual advantage
    •      Ongoing gathering & reporting of relevant market intelligence for key ingredients
    •      Running spend reports regularly
      • Entering prices in /SAP and using the CRM system, if necessary,  to support the R&D or Sales Team as appropriate
      •      Assisting in the sourcing of new ingredients, documenting any details in shared appropriate sourcing database and sourcing systems as well as quality management systems
      •  Submitting new products for evaluation as needed and applicable
      • Responsible for all management of change (MOC) for strategic changes that involve cost savings, risk mitigation or technical efficiency. If applicable.
      • Support the Operations team in the MOC process for day to day emergencies when applicable
    • Support the savings and avoidance projects as identified and agreed in the category plan:
      •      Cost Savings – Identify and pursue cost savings opportunities together with the Category Manager and internal team members
      •      Cost Avoidance – First line of defense to fight off potential cost increases and work together with the Category Manager to minimize purchasing cost variances
    •  Support the tracking of supplier performance metrics and the development of Supplier Scorecards to benchmark and improve supplier performance through the frequent communication of Glanbia’s expectations and requirements
    • Regular attendance is an essential function of this position
    • Supports the Category Manager in the Supplier Relationship Management (SRM) and works with supplier when operations quality issues become more frequent and/or severe
    • Support other sister divisions/locations for procurement activities such as price negotiation, contracting, sourcing, etc
    • Any other key functions and will include any items not captured under essential functions


Qualification & Experience Requirements


Education, Training:

  • University degree in related field required (equivalent experience in lieu of education may be considered)


Experience Required:

  • Minimum of 3-6 years of business experience; college education  can take the place of work experience
  • Working knowledge of and experience with food or fortification manufacturing environment is preferred


Knowledge, Skills, Abilities:

  • An ability to negotiate with diverse set of suppliers across multiple regions and close out negotiations
  • Highly detailed with a systematic approach, sense of responsibility and positive customer focus
  • Must have demonstrably strong interpersonal skills (both written and verbal), to include speaking clearly and persuasively in positive or negative situations
  • Ability to effectively communicate verbally and in written form with all levels of personnel within the business unit and in the wider organization, to include excellent writing, negotiation and presentation skills
  • Passionate about the business, will be a strong external ambassador / advocate for the business and will be highly collaborative with the ability to work successfully across teams, regions and functions
  • Analytical with superior problem solving skills over near and long-term planning horizons
  • Strong business understanding and orientation and effectively handles multiple, rapidly changing and conflicting priorities
  • Strong cultural awareness based on past exposure, experience, and successful business dealings 
  • Ability to effectively interact with all levels of personnel with the utmost professionalism
  • Ability to work with minimal supervision while remaining productive at all times.
  • Must be results focused and oriented toward accomplishment of team goals
  • Possesses a passion for learning new skills
  • Must be able to work flexible hours to include overtime and weekends when needed


Language, Computer & Numeracy:

  • Fluent in written and spoken English required
  • Experience with and solid understanding of ERP/MRP systems, preferably SAP with the ability and desire to work within and progress such complex systems with eTender, SharePoint and Business Objects experience also preferred
  • Strong computer skills and proficiency with MS Word, Excel, Outlook, and PowerPoint
  • Strong math skills, and knowledge of the metric system, are required
  • Heavy Data analysis including MS Excel pivot tables and spreadsheets to do calculations on cost potency changes, percentages, etc


Travel Requirements

Periodic domestic and international travel to visit internal stakeholders in other regions, tradeshows, suppliers, and other events as required (15%)


Typical Physical Activity

  • Regularly involves talking or listening, sitting, and the use of hands and fingers.
  • Regularly involves going up and down stairs.
  • Frequently involves reaching with hands and arms, standing and walking.
  • Occasionally involves crouching, stooping, kneeling and/or climbing or balancing.
  • May be exposed to moderate noise levels (i.e. office equipment, light traffic).
  • May work in areas with mechanical moving parts, above ground with risk of fall, or areas with risk of electrical shock.


Nearest Major Market: New Haven
Nearest Secondary Market: Hartford