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Office Administrator

Clonroche

Job Share

Tirlán

Tirlán, is a world-class food and nutrition co-operative, with a diverse portfolio of quality ingredients, leading consumer and agri brands.

Tirlán owns leading brands such as Avonmore, Kilmeaden Cheese, Millac, Solmiko, Truly Grass Fed, Premier Milk, Wexford, mymilkman.ie and GAIN Animal Nutrition.

We nurture a talented team across Ireland, the US, MEA and China, delivering annual revenues of over €3 billion, and over 2,300 people to manage our network of 11 processing plants and 52 agri branches. Our purpose is to nourish the world, while safeguarding our environment for future generations.

Role Profile

As office administrator, you will play a critical role in ensuring the smooth and efficient operation of our office in Clonroche Mill. You will be responsible for providing essential administrative support, managing day to day administration tasks and maintaining a productive work environment. The ideal candidate will be a team player, be self-motivated, and possess strong organisational skills, combined with excellent communication skills.

The position is office based, located in Clonroche Feed Mill. The position comprises of a job share model, whereby one full time position is shared equally between 2 persons. As part of the job share model you will be required to work 6 days concurrently out of every ten working days, in line with the job share agreement that is currently in place.

Responsibilities

• Answer phones and assist with customer/supplier queries.
• Receive and assist site visitors.
• Manage emails and direct enquiries to relevant personnel.
• Sort and file all dispatch dockets, in keeping with current practices.
• Complete checks on bag dispatches Vs weighbridge summary reports.
• Complete customer credits for pallets returned.
• Issue credit to customers as instructed by management.
• Maintain and organise all office files both physical and digital.
• Manage purchasing error log report for site.
• Maintain Inventory of PPE and general office supplies.
• Raise purchase orders as required or directed by management.
• Process invoices / framework orders as required.
• Run and submit weekly production reports.
• Maintain production planner spreadsheet.
• Provide administrative support to staff and management.
• Calculate and upload clock card hours to payroll for processing.
• Process holidays and other absences on Success Factors.
• Maintain holiday and sick leave planner spreadsheets.
• Process employee expenses.

Personnel Attributes

• Ability to communicate effectively.
• Ability to work well within a team.
• Strong organisational skills.
• Ability to multitask.
• Self-Motivated.
• Work on own initiative.

IT Skills

Competent in the use of IT systems such as

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• SAP/ Ariba / Success Factors (Not essential but an advantage)

About us

Through our expertise in research and development, customer insights, food safety and state-of-the-art manufacturing we bring innovative food and nutrition solutions to a global market.  Our new and vibrant headquarters in Kilkenny City operates as a collaboration hub where multi-functional teams come together in a hybrid work environment.

Commitment to Diversity & Inclusion
We believe in the value of difference. We know that different perspectives, life experience and backgrounds can drive innovation and deliver growth.

We welcome people from all walks of life without regard to race, colour, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, or disability status. 

Join our Talent Pool

Considering a new career in Tirlán but this isn’t the role for you? Join our talent community and sign up for job notifications at www.tirlan.com/careers