AP Analyst

Scicore Nutra Private Limited (wholly owned subsidiary of Glanbia Nutritionals (Ireland)) is a state-of-the-art facility, located in Sanand Gujarat, dedicated to producing high-quality nutrition products that are safe, effective, and meet the highest standards of quality. Our team of experts is committed to ensuring that every product we manufacture is produced with the utmost care and attention to detail.
At our manufacturing unit, we use only the best raw materials and employ advanced manufacturing processes to ensure that our products are of the highest quality. We also adhere to strict quality control measures to ensure that every product meets our rigorous standards. This starts with doing a rigorous vendor qualification as well as testing of all raw materials supplied by these vendors for every batch. We do in-house stability studies to make sure our products last the full shelf life and give the best results to our customers.

Our goal is to provide our customers with nutraceutical products that promote health and wellness, and we are committed to using science-backed ingredients and formulations to achieve this goal. We are also committed to continuous innovation and improvement and are always looking for new ways to enhance our products and processes.

Role will be based at E-279, GIDC, Nr. Rasulpura Village, II, Bol, Sanand, Gujarat 382170, India 

Job Title: AP Analyst
Department: Finance & Accounts

Employment Type:     Full Time, Permanent
Education    As mentioned above

Key Skills

Agile, Self-starter, Problem Solver, SAP System Savvy, Time management, Stakeholder Management.
Candidate is preferable from Pharmaceutical / Nutraceutical industry, having knowledge in SAP B1. 

Role & Responsibility    

A. Invoice Processing
•    Book and process vendor invoices accurately and timely after validating required approvals and supporting documentation.
•    Process purchase order requests in coordination with the Procurement team, ensuring adherence to approval matrix.
•    Create and process debit notes and credit notes, ensuring correct linkage to underlying transactions.
•    Ensure effective operation of the three way matching process (PO – GRN – Invoice) and resolve mismatches with Procurement and Operations.
•    Ensure correct deduction and accounting of TDS (Withholding tax), GST reversals, GST input eligibility check and other statutory adjustments as applicable.
•    Identify, track, and adjust vendor advances against future invoices on a timely basis.
•    Follow up proactively with vendors for pending or missing invoices to ensure period completeness.

B. Vendor Master Data & Compliance
•    Ensure vendor onboarding and master creation is completed based on approved KYC documents and internal controls.
•    Review and monitor MSME (Micro Small and Medium Enterprise) classification and compliance, ensuring correct tagging in vendor master and reporting eligibility.
•    Periodically review vendor masters for accuracy, duplicates, and inactive vendors.

C. Reconciliations & Controls
•    Perform periodic reconciliations of: 
•    Vendor sub ledger vs AP General Ledger
•    GRIR / PO accruals vs Goods Received but Not Invoiced
•    Vendor ledger reconciliation with confirmations from vendor books (as applicable)
•    Investigate and resolve unreconciled balances, aged credits, and long outstanding items on a timely basis.
•    Maintain reconciliation working papers to support month end close and audits.

D. Month End Close, Accruals & Provisions
•    Review open GRIR and PO listings and coordinate with departments for timely closure of open items.
•    Identify goods and services received but not yet invoiced and prepare appropriate expense accruals.
•    Ensure timely reversal of prior month accruals and provisions.
•    Support accurate cut off of expenses for month end and year end closing.
•    Provide support for vendor GST reconciliation 

E. AP Reporting & Monitoring
•    Review and monitor AP ageing reports to ensure adherence to payment terms and identify overdue items.
•    Highlight potential cash flow pressures or vendor disputes to Finance and Treasury teams.
•    Track recurring exceptions and recommend process improvements.
•    Identify opportunities for automation, standardization, and controls strengthening

F. Cash, Payments & Employee Reimbursements
•    Manage and reconcile petty cash operations, including physical verification and certification.
•    Process employee reimbursements end to end, ensuring policy compliance, approvals, and accurate posting.
•    Coordinate with Treasury for payment scheduling, ensuring invoices are ready for release as per agreed cycles.

G. Import & Customs Documentation
•    Coordinate with Customs House Agents (CHA) for clearance documentation and approvals.
•    Maintain complete and accurate import documentation, including bill of entry, duty calculations, and statutory declarations.
•    Accounting of customs duty, freight, and landed costs.

Benefits Provided:    

1 Free Air-Conditioned Transportation to the Factory 
2 Paid Leave
3 Tea/Coffee & Canteen Facility
4 Accident Insurance
5 Provision for Bonus & Gratuity
6 Training programs for professional advancement
7 Progressive work environments conducive to personal and professional growth