Executive Assistant

Executive Assistant

Glanbia  

Join this dynamic team focused on delivering better nutrition for every step of life’s journey 

The Opportunity 

At Glanbia Performance Nutrition (GPN), our mission is to inspire people everywhere to achieve their performance and healthy lifestyle goals! We are a global leader in the performance nutrition industry and have a portfolio of powerful brands, including Optimum Nutrition, BSN, Isopure, SlimFast, Body&Fit, Nutramino, Think!, LevlUp and Amazing Grass. With growing global interest in healthy, active lifestyles, our products appeal to a variety of consumers with a wide range of performance and healthy lifestyle motivations. They demand new product formats and have a growing appetite for healthy snacking and plant-based protein. Increasingly, they shop online for their health and fitness needs. We’re an agile business led by brands and inspired by consumers. We are a values-led organisation focused on driving sustainable business performance.

This role will support a number of members of our Global Executive Leadership Team, who are primarily based in Dublin and London. The role will require close collaboration with peer roles in Chicago and in other locations.

This permanent position will report to the VP HR. 

• Ensure the Leadership Team’s time is managed to the maximum level of effectiveness through superior diary management. Daily schedules; Travel; Monthly/Quarterly Reviews, Meetings; event planning and proactive preparation of activities
• Manage all forms of transportation arrangements (Itineraries, flights, liaise with drivers, arrange visas, currency, hotel bookings, meeting arrangements)
• Timely liaison and communication both within the organisation and outside communities
• Utilise internal networks at all levels to provide the Leadership Team with information on key issues within the business.
• Maintain (and present monthly) all records of expense, vacation days and time scheduling for members of the Leadership Team.
• Responsible for the diary management and co-ordination of all activities ensuring the LT are well briefed and prepared including: Handling confidential information and sensitive issues in an entirely reliable manner and production and circulation of information Documents/presentations
• Support the LT with scheduling and planning meetings and events; including preparation and collation of documents for meetings. Ensure all filing systems and bring forward systems are maintained. Follow up on behalf of the LT to ensure actions are completed and deadlines are met.
• Other ad hoc responsibilities to assist including research and production of presentations and printing as required
• Assist with stationery and food orders when required

 The Skills you will bring to the team

• Experience supporting at  Senior Management level
• Strong IT skills in Word, PowerPoint, Outlook, proficient in Excel, combined with strong desire to maintain these skills at a high level
• Sensitivity to the ‘mood’ of the organisation to assist the effectiveness of the interaction of the LT with their teams and the broader business
• Core competencies – Reliability combined with high personal standard
• Ability to work in high pace environment and under pressure, flexibility to work out of normal hours to deliver high quality support
• Integrity, trust in dealing with highly confidential information
• Exceptional organisational skills, combined with ability to prioritise competing demands, maintain high quality standards and meet deadline on multiple projects / tasks
• Strong organisational awareness and commitment to the companies values
• Excellent interpersonal skills with the adaptability to change style and approach to suit audience
• Ability to communicate clearly and well at all levels (written, spoken, including handling telephone) and sound numeracy skills
• Must have a strong work ethic, stamina, highly motivated, bright, quick to learn and the ability to work at sustained pace
• Must be flexible and approachable with a positive can-do attitude and ability to anticipate needs of others
• Sensitive to culture, time zones and the needs of a global organisation
• Good numerical skills

If you think you have what it takes, but don't necessarily meet every single point on the job description, please apply!

Where and how you will work  

The opportunity will be based in our Dublin office in Citywest 3 - 4 days per week but with hybrid working arrangements available through our Smart working model which allows you a greater choice in how you work and live, giving you a better work-life balance.  

What we would like to offer you!  

The opportunity to develop your career on a global stage, continuous learning through an on-demand learning platform, and a competitive compensation package including staff discounts, generous family leave policy, competitive salary.

About Glanbia  

The Glanbia Group comprises three divisions: Glanbia Performance Nutrition, Glanbia Nutritional's, and Joint Ventures. Collectively and with our partners we offer an incredible breadth of expertise in nutrition. We employ a team of 6,000 people, work with global food and beverage companies, and sell our award-winning and market-leading products in 130 countries worldwide.  

At Glanbia, we celebrate diversity, because we know that our individual strengths make us stronger together. We welcome and encourage interest from a variety of candidates, we will give your application consideration, without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.

At Glanbia, our culture celebrates individuality, knowing that together we are more.

At Glanbia, we celebrate diversity, because we know that our individual strengths make us stronger together. We welcome and encourage interest from a wide variety of candidates, and we will give your application consideration, without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, or disability status. 

At Glanbia our culture will celebrate individuality, knowing that together we are more.