Executive Assistant

Join this dynamic team focused on delivering better nutrition for every step of life’s journey 

The Opportunity 

Glanbia Performance Nutrition is searching for an experienced executive assistant to provide administrative support to c-suite executive leaders.

This role reports to the Director of Executive Administration and is a member of a best-in-class administrative team who play a vital role in managing the day-to-day activities for our leaders and the organization.

This role is best suited for someone who thrives in a fast-paced environment, is highly motivated and well organized while also enjoys collaboration and innovation within a team environment.

This position participates in Glanbia’s Smart working model, allowing for a hybrid work environment.  This role is based in Downers Grove, Illinois.

Key Responsibilities:

• Provide high level administrative support to President, Americas
• Provide high level administrative support to members of executive leadership team
• Maintain and coordinate complex calendar schedules
• Coordinate travel (domestic and international) including flights, hotels and transportation needs
• Expense report execution and completion
• Execute heavy onsite meeting coordination including detailed meeting preparation
• Proactive management of schedules and protecting the time of the executive and their team
• Maintain a high level of confidentially, professionalism and integrity across all levels of interaction.
• Manage special projects when requested that involve a high level of logistical thought
• Perform other industry standard executive assistant duties as assigned
• Be an active and collaborative member of the US based administrative team
• Provide backup support to other executive assistants as needed
• Liaison with Director of Executive Administration on executive related internal and external meetings, strategic initiatives and events as requested

 The Skills you will bring to the team:

• 7-10 years of administrative support including C-Suite Executives
• Exceptional organizational and time management skills
• Demonstrates exceptional attention to detail in all tasks, ensuring accuracy and quality in every aspect of work
• Forward thinking and ability to anticipate the needs of the leadership team
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, TEAMS and CoPilot)
• Experience in international and domestic travel coordination
• Ability to work independently and as part of a team
• Strong problem solving skills
• Flexible and adaptable to continual change
• A High School Diploma is required, an Associates or Bachelors Degree is preferred

If you think you have what it takes, but don't necessarily meet every single point on the job description, please apply!

Where and how you will work  

The opportunity will be based in Downers Grove, IL with hybrid working arrangements.  This allows you a greater choice in how you work and live, giving you a better work-life balance.  

What we would like to offer you!  

The opportunity to develop your career on a global stage, continuous learning through an on-demand learning platform, and a competitive compensation package including staff discounts, generous family leave policy, health & dental plan, competitive salary, 401K.  

About Glanbia  

The Glanbia Group comprises three divisions: Glanbia Performance Nutrition, Glanbia Nutritionals, and Joint Ventures. Collectively and with our partners we offer an incredible breadth of expertise in nutrition. We employ a team of 6,000 people, work with global food and beverage companies, and sell our award-winning and market-leading products in 130 countries worldwide.  

At Glanbia, we celebrate diversity, because we know that our individual strengths make us stronger together. We welcome and encourage interest from a variety of candidates, we will give your application consideration, without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status.

At Glanbia, our culture celebrates individuality, knowing that together we are more.