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Office Manager Belview

Date: Sep 2, 2021

Location: Belview, WD, IE

Company: Glanbia

 

 

Office Manager – Belview

12 month contract

 

Rooted in our rich heritage of family farming and embedded in our communities, Glanbia Ireland has evolved to bring the passion of our farmers and their high-quality ingredients to the world. Using modern-day technology and applying the best processes to our milk pool of three billion litres and our outstanding grains portfolio, we export innovative products and tailored ingredient solutions to more than 100 countries. We nurture a talented team of over 2,000 people to manage our network of 11 processing plants and 52 agri branches, serving our communities and delivering annual revenues of around €2 billion.

 

Glanbia Ireland owns leading consumer and agri brands such as Avonmore, Kilmeaden Cheese, Millac, Truly Grass Fed, Premier Milk, Wexford, mymilkman.ie, Glanbiaconnect.com, countrylife.ie and GAIN Animal Nutrition. 

 

Overview

The Office Manager is responsible for the day to day office management and facility management within the Belview site, including vendor management where appropriate. They will have a deep understanding of the site and its workforce

 

Key Responsibilities

  • Manage the office budget for the site
  • Manage internal and external site visits and audits including coordination of people, organising refreshments and PPE
  • Responsible for vendor management of suppliers and support services. This includes but is not limited to: Catering and Food Supplies, Couriers, Stationary, Storage, Confidential Secure waste disposal, and Waste and Recycling for canteen.
  • Responsible for general facilities for Belview, including Landscapers, window cleaners, canteen cleaners, and the main contact for the IDA attending bi monthly meetings
  • Manage the Uniform contract for the site, organising the renewal of the contract, managing the deliveries and main contact for the service manager.
  • Responsible for the smooth running of the office.
  • Ensure prompt and accurate management of purchase orders and weekly review of the liv-log.
  • Diary management and meeting support for senior management
  • Coordinate off site events such as staff Christmas party/summer BBQ and meetings and ensure they run smoothly
  • Build and develop effective relationships with key stakeholders and be comfortable working across all levels.
  • Organise Weekly roster for all sites
  • The main contact for other sites/branches and security regarding any general enquires
  • Arrange senior management meetings and track actions to completion
  • Support vendors to deliver services on time and within budget.
  • Ensure vendor KPI’s and SLA’s are consistently achieved through periodic reporting and management meetings.
  • Assist the different onsite departments eg Health and Safety week, onsite interviews, marketing etc
  • Continually assess contracts to ensure best value delivered to the client.
  • Seek ways to reduce costs and improve operational standards.
  • To attend all location management meetings and any company meetings as required.
  • To act as a positive ambassador for the business

 

 

Key Requirements & Competencies

  • Self-motivated; confident & energetic.
  • Flexible – able to adapt to rapidly changing situations.
  • A strong communicator – good presentation skills and possess strong verbal & written communication skills
  • Able to cooperate and work well with others to meet targets.
  • Support the team effectively as and when needed.
  • Able to interact with the general client staff & vendors with ease.
  • Ability to manage conflict and conflicting priorities.
  • Demonstrates ability to prioritize and manage the completion of projects in an efficient and timely manner.
     

Experience

  • Previous office management experience
  • Facilities management experience
  • Proven ability to manage multiple and complex operational matters daily.
  • Demonstrates ability to work with vendors to deliver efficient services
  • Demonstrates ability to negotiate price and contracts.
  • Strategic planning and time management experience is an advantage

 

Glanbia Ireland is a joint venture 60% owned by Glanbia Co-op and 40% owned by Glanbia plc. If you are interested in this position, please apply with an up to date resume.

 

Commitment to Diversity & Inclusion:
Glanbia Ireland embraces diversity, equal opportunity and inclusion. We are committed to building diverse teams where different perspectives drive innovation and growth. We strive to create an inclusive workplace where people can bring their true self to work and achieve their full potential.

 

Join our Talent Pool: 

Considering a new career in Glanbia Ireland but this isn’t the role for you?! Then why not register your experience & sign up for career opportunities at: www.glanbiaireland.com/careers

 


Glanbia Ireland is a Values Based Organisation - www.glanbiaireland.com

 

At Glanbia, we celebrate diversity, because we know that our individual strengths make us stronger together. We welcome and encourage interest from a wide variety of candidates, and we will give your application consideration, without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, or disability status. 

 

At Glanbia our culture will celebrate individuality, knowing that together we are more.