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R&D Administrative Assistant

Date: Sep 10, 2022

Location: CT, US, 06516

Company: Glanbia

Job Summary

Our Research Assistant supports the R&D facility with project processing – there are many elements to this role with both office and pilot plant responsibilities. Our Research Assistant will be able to support our Innovation efforts by tracking intellectual property, supporting scientists with prototype development from creation to delivery of prototype. They will maintain and update various logs to ensure we are compliant with regulations.  This role coordinates office events such as safety meetings, cleaning and building maintenance. This role will be a great opportunity for anyone looking to gain experience in Food Science and Innovation. 


Essential Functions

  • Prepare new cap-ex consideration documentation, entering approved capex purchase requisitions, tracking project expenses, keeping current capex reports.
  • Maintain the product sample display table and the current publication library.    
  • Extracting reports from our SAP system as needed.
  • Track and maintain Intellectual Property
  • Support research scientists with projects (packaging & shipping prototypes to global recipients)
  • Support the pilot plant with larger scale projects trials
  • Enter requisitions for all products, supplies, equipment, contracted research and research materials purchased.
  • Enter and edit in the End Note program the R&D Libraries including but not limited to; research documents, published scientific journal articles, patents and patent applications, pending patent documentation, product and ingredient information. 
  • Enter and update Preliminary Internal Product Specification Sheets.
  • Schedule monthly safety meetings for the R&D group.
  • Maintain the Material Safety Data Sheet (MSDS) books for the lab as required by O.S.H.A. 
  • Schedule building maintenance to remain in compliance with current safety regulations.
  • With our travel agency, coordinate flights, hotels, car rentals for the R&D staff and guests to the R&D location. 


Additional Functions

  • Perform other duties as assigned.
  • Act as back up for our Admin Assistant
  • Participate in proactive team efforts to achieve departmental and company goals.


  • Must have an Associate’s Degree in a Science Based discipline
  • Experienced is preferred
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively before groups of customers or employees of organization.
  • Proficient personal computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.
  • Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
  • Ability to handle multiple projects simultaneously.
  • Laboratory or Plant experience is preferred but not required


Typical Physical Activity

Physical Demands

  • Regularly involves talking or listening, sitting, and the use of hands and fingers.
  • Frequently involves reaching with hands and arms, standing and walking.
  • Frequently involves producing prototypes in a pilot plant. This may include lifting, stooping, packaging.


Physical Requirements

  • Must be able to lift and carry items weighing up to 25 pounds.
  • Manual dexterity sufficient to reach/handle items, works with the fingers.
  • Involves light physical activity performing non-strenuous daily activities of a primarily administrative nature.
  • Should be able to see clearly at 20 inches or closer and 20 feet or more, and adjust the eye to bring an object into sharp focus.


Typical Environmental Conditions

  • Office environment is quiet, Pilot Plant may require PPE for noise.


Travel Requirements

    • No travel required.


Must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing significant safety threat to self or others.  The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.


This is an accurate description of the essential functions of my position.

Nearest Major Market: New Haven
Nearest Secondary Market: Hartford